Now we continue to create the document library that will contain the “reusable pictures”. Now the document library is established but the name is not so beautiful when it is written together, therefore we change it easily in this way. Therefore, I first write the name of the document library in one word. I’m so old fashioned so I don’t like when there are spaces in the urls. We start by creating the document library that will contain the Office templatesĬlick on the Gear and select Site ContentsĬlick on “New” and select “Document library”. In this way, it becomes easier with clear names for the two document libraries that we need for this solution. I prefer to create two new document libraries instead of using the default document library belonging to the site. Now we just need to configure and customize it. (If you have a naming standard, you must of course follow it when you set up the site.)Ĭreating the site is as easy as usual. Give the site an intuitive and logical name. With this as a background, I usually prefer to create a Communication site. We have no need for an M365 group and we only want a few editors but all users must have read rights. Here’s how to proceed: The SharePoint siteĬreate a SharePoint site. The purpose of my blog post is to make it even easier for you with a simple and clarifying step-by-step description on what has to be done in SharePoint. In the article Create an organization assets library on Microsoft Learn, you find a great manual that shows how to solve this with a SharePoint site, a little configuration and a little PowerShell scripting. Wrong Access rightsĪn interesting detail is that when you store these “Reusable Office files” (that are not valid template formats), in an area where most users have editor rights, it is guaranteed that sooner or later someone has been inside and changed one or more of these files.Ī good way to avoid these problems is to create “real” Office templates and store them in an area where only a few people have editor rights while all employees have read rights.īut is there an easy way to make these templates available to all users directly from Word, Excel and PowerPoint? The answer is a resounding YES! Keep reading to find out how. This often means that you miss when a new version has arrived and you continue, blissfully unaware, to work with your locally stored downloaded outdated templates. Sometimes you might even have your Office templates stored in an external solution that users have to log into and download the templates from. Sometimes the templates are on a file server, hopefully, the templates are at least stored somewhere on the company’s Microsoft 365 tenant (sometimes in a document library in SharePoint, sometimes they are even in a Team or spread across several Teams and channels.) “Real” Office templates have the following file extensions: Wrong file typesĪ common misunderstanding is that an Office template is a “Reusable Office file” with the file extension. Unfortunately, few companies and organizations succeed in this. The templates must follow the correct graphic profile and have the correct outline. Most companies and organizations have a good ambition that everyone should use the company’s standardized Office templates.
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